getinvoice

getinvoice is an online service that converts raw purchase documents into tidy, export-ready invoices in seconds.

How to use getinvoice

1. Create an account at getinvoice and pick a plan that suits your monthly volume.
2. Upload receipts or bills by dragging files into the web dashboard or snapping a photo with the companion phone app.
3. Review the automatically extracted data, make any tweaks, then press “Approve”.
4. Choose your preferred format (PDF, CSV, or direct push to Xero/QuickBooks) and send the invoice onward.
5. Track payment status from the dashboard and set automated reminders if a client is late.

Time spent with getinvoice

Advantages

• Rapid data capture: My receipts landed in the inbox, and within about four seconds the totals, tax lines, and supplier names were correctly filled in.
• No-frills interface: Every button sits where I expected; even first-time staff members found the layout clear after one walkthrough.
• Currency flexibility: I sent invoices in pounds, euros, and dollars without touching a spreadsheet once.
• Direct sync: A single toggle linked the tool with Xero, meaning approved invoices appeared in the accounting ledger immediately.
• Sensible pricing tiers: The free trial covers fifty documents, enough for a genuine test run before paying.

Drawbacks

• Language options limited: The interface only speaks English, which felt awkward when collaborating with my German branch.
• Template edits constrained: I could change colours and logos, yet altering column order required a support ticket.
• Mobile scanner needs connectivity: Attempting to photograph receipts on a train failed as the app refused to queue items offline.
• Support hours skewed toward US time zones: I filed a ticket at 10 am in London and waited until late afternoon for the first reply.

Even with those snags, the speed gains from automatic data capture outweighed the hassle of manual workarounds, so I’ve kept getinvoice in the daily toolkit and cancelled two older OCR subscriptions.